Team Drive for Zoom

Unify all of your content in your Gsuite Team Drive !! This app auto uploads all your recordings into your Google Team Drive Account.

This connector is installed at the account level by the admin and will be effective for all users in the account without the end user needing to install the app. Once installed by the account admin, this app will take the meeting, webinar and in-meeting recordings / chat transcripts and move it to your Team Drive account. All of the cloud recordings in your account (for all/selective uses) will be moved into Team Drive. Please also note that the recordings will be moved from the time this app is fully installed in your account.

Installing the Splain connector

Go to Team Drive for Zoom in Zoom Marketplace

Sign in with your Zoom credentials and Install it

Consent for the app to access your Zoom account

You will now see the following authorization request screen. Splain will access your Zoom account for:

Getting notifications when any recording is available in your account
Getting your account e-mail
Downloading the recording and uploading that to your Team Drive
Optionally, set Splain to delete your recordings in Zoom

Click on the Allow button to give access to your Zoom account

Splain gets to access only your Zoom recordings and user profile as presented in the consent screen. Splain do not have access to any of your other Zoom data

Splain will perform the authorization sequence with Zoom and get access for your recordings and the user profile.

Providing the access to your Team Drive

You will see the following screen after the above step. Just click on "Authorize App" option which will trigger Splain get consent to access your Team Drive account.

The next screen will present you with your google accounts to sign in. Please select one of the email address that is shown in the screen or type down yours if you don't see it on the list.

You will be prompted to Allow access for Splain to access your Team Drive. Click on "ALLOW".

Click on "ALLOW" to provide access to to your Drive account - only for the folder that Splain app will create

Splain creates a folder named "Zoom Recording" in your drive folder. This is the only folder Splain connector has access to. Splain do not have access to any of your other Team Drive files.

Congratulations ! you are done and all of your zoom recordings will now transferred to your Team Drive.
You can set the option of deleting your zoom recordings in the setup page.

Keeping or Deleting the recordings in Zoom

Splain connector provides an option for you to choose whether you want to keep a copy of recording in Zoom or trash it. Since your recordings are moved to Team Drive, you might want to trash your recordings in zoom cloud storage to save the space.

Go go "Config" tab in the Team Drive for Zoom app in Zoom Marketplace
Click on "config"
Check the 'Delete Recordings...' checkbox

From now on, all your Zoom recordings will be automatically moved to Trash and Zoom empties the Trash folder every 30 days.

Accessing Reports

Splain provides a simple report to show the status of each recording upload. This will be useful for audits.

Go go "Manage" tab in the Team Drive for Zoom app in Zoom Marketplace
Click on "config"
you will see the following screen. Go to "Reports" tab to see the report

You can see the details of the uploaded files in the Reports tab

Uninstalling the connector

Visit Team Drive for Zoom connector page in Zoom Marketplace
Go to "Manage" and then "Uninstall"